About this Policy
This policy explains when and why we collect personal information about our website visitors, how we use it, how we keep it secure and your rights in relation to it.
You agree that we may collect, use and store your personal data as described in this Privacy Policy.
We reserve the right to amend this Privacy Policy from time to time without prior notice. You are advised to check our website regularly for any amendments.
Who are we?
We are the East Devon Tennis League. For the purpose of the Data Protection Act 1998 (‘DPA’) and General Data Protection Regulation (‘GDPR’), the data controller is Simon Prior. You can contact us on simonprioredtl@gmail.com for any queries relating to control of your data.
Website cookies and analytics
Our website collects cookies. A cookie is a small text file which is sent to your computer or mobile device by the web server so that the website can remember some information about your browsing activity on the website.
The cookies we use will collect information relating to your use of our site, information about your device such as the device’s IP address and browser type, demographic data, which pages you visited on the website and, if you arrived at our site via a link from a third party site, the URL of the linking page.
The information is gained in a statistical manner and we use it primarily to measure and understand our website visitors’ behaviour.
Data gathered will not identify you personally. It is strictly aggregate statistical data about our visitors and how they used our resources on the site. None of the cookies we use collect your personal information and they can’t be used to identify you.
You may elect to decline all cookies via your device. Your browser has an option to enable the declining of cookies. If you do decline cookies we will not be able to collect any statistical information about your visits to our site. If you decline cookies you will be able to read the information on our website but the use of some of the features on our website may become restricted.
What other information we collect and why
Apart from cookies and website analytics data we will only collect information provided by you on forms that you have filled in and sent to us. This information includes names, email addresses and telephone numbers of team captains and names of registered team players. The contact details are distributed to team captains to enable mutual communication regarding league matches.
How we protect your personal data
We will not transfer your personal date outside the EEA without your consent.
We have implemented generally acceptable standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alternation or destruction. We will notify you promptly in the event of any breach of your personal data which might expose you to serious risks.
Please note, however, that where you are transmitting information to us over the internet this can never be guaranteed as 100% secure.
We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
Who else has access to the information you provide us?
We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law.
How long do we keep your information?
We will hold your personal data on our systems for as long as your team compete in the East Devon Tennis League and for as long afterwards as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.
Your rights
You can ask to review the personal information we hold about you and ask us to change or delete any of this information. You can do this by contacting us by email on simonprioredtl@gmail.com. There is no charge for access to personal information.
May 2018